Democratic Services Officer - Council

RESPONSIBILITIES OF THE DEMOCRATIC SERVICES OFFICER

• To provide information and advice to Councillors and other officers on Council procedures and protocols and the requirements of the Council’s Constitution.
• To provide efficient administrative support to Council, Cabinet, Committees, Sub-Committees, Working Parties and Panels including:
• checking draft reports against agreed standards and providing advice to report authors on those standards generally and in relation to specific draft reports;
• collating reports from Assistant Directors, Heads of Service and other report authors and preparing and publishing agendas for Council, Cabinet, Committees, Sub-Committees and other Councillor-level Groups;
• writing reports, including reference reports to and from Overview and Scrutiny Committees, Work Programme scoping reports and the annual review/work programme reports from Overview and Scrutiny Committees to Annual Council, on behalf of the Head of Democratic Services and Elections;
• writing draft minutes of Councillor-level meetings for the circulation to relevant officers for comment and then publication on the Council’s website (with the aim being that this will be within 5 working days of the meeting);
• preparing agendas and supporting papers for informal Cabinet (ICab) if required;
• Work closely, when necessary, with colleagues in the Leadership Support Team, especially to support Working Parties and Panels and general liaison on the maintenance of the Corporate Business Schedule and colleagues in the Elections Team, especially in the pre-election periods;
• To attend various meetings both internally and externally (including as the representative of the Committee Services Manager), ensuring the microphones are deployed and audio-visual equipment supports the meeting requirements and provides a public live stream and recorded record of all meetings the public have a right of access to.

SKILLS/EXPERIENCE OF THE DEMOCRATIC SERVICES OFFICER

• Experience of working within a customer focused organisation an advantage
• Accurate and prompt document preparation
• Drafting and collating report
• Minute taking
• Previous Local Government experience or knowledge of Local Government functions and legislation.

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