Executive Support Officer - Council

RESPONSIBILITIES OF THE EXECUTIVE SUPPORT OFFICER 

• To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly.
• To assist in meeting arrangements for members of the Executive Team.
• To develop effective working relationships with internal and external stakeholders, colleagues and customers.
• To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates.
• To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office.
• Assist with arranging and creating agendas for executive level, highly sensitive, meetings with internal and external partners.
• To receive visitors for members of the Executive Team and/or Leader of the Council
• To support the Executive Support Manager with procurement and payment for goods and services.
• To co-ordinate the collection of data and reports from services as required.
• To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.

SKILLS/EXPERIENCE OF THE EXECUTIVE SUPPORT OFFICER 

• Substantial experience of working as a PA/administrator to senior managers including diary management, arranging­ and minuting meetings.
• Evidence of event planning and delivering public events.
• Experience of operating in a politically sensitive environment.
• Developed tact and diplomacy skills
• Highly developed communication and interpersonal skills, with the ability to build effective working relationships.
• Positive, proactive and professional approach with resilience to cope with demands of the role.
• Proven ability to liaise in a discreet, professional and confidential manner.
• Excellent literacy skills - writing emails, letters, preparing agendas and documentation associated with event coordination and planning.
• Proficient IT skills across a range of packages including Word, Excel, PowerPoint, Publisher and Outlook.
• Comprehensive knowledge of Civic procedures and protocol and ability to advise others on this.
• Out of hours working as and when required.

If you are a Executive Support Officer apply now or send your CV to Spinwell!

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