Role: Operations Administration Assistant REF 24403
Contract Length: 12 weeks
Location: Braintree – full time on site
IR35: Inside
Pay Rate to Intermediary: £17.95 per hour
Security Clearance: BPSS
About the Role
Spinwell is recruiting for an Operations Administration Assistant an excellent opportunity within the public sector.
To work in the Operations Service providing administrative support to relevant service areas and to act as the point of contact for stakeholder offering advice and assistance whilst always providing a professional and courteous service.
Key Responsibilities
- Be responsible for collating and understanding data and present to Management in a suitable style.
- Respond to all customers in a prompt, efficient and courteous manner, ensuring that queries are responded to in a timely manner.
- General Administration duties, including telephone, E-Mail, minute taking, typing, and filing for Operations.
- Provide administrative support for all the teams within Operations by providing information/advice (either verbally or in writing).
- Develop and maintain various departmental information systems, e.g. databases, spreadsheets, ensuring that up-to-date information is recorded and retrieved.
- Where requested, prepare relevant paperwork and reports, maintaining accuracy and ensuring that deadlines are met on all software systems.
- Provide support to any other tasks as required by your Line Manager.
- The list above is not an exhaustive list.
Essential Skills and Experience
- Excellent organisational skills.
- Experience of working in a busy office environment.
- Able to multitask and work on different tasks at the same time
- Experience working with Microsoft Office products & CRM systems
- Local government experience (Desirable
- Excellent verbal and written communication skills
- Strong IT/Microsoft office skills
- Ability to work as a team player
- Pro-active approach taking responsibility for day-to-day tasks, workload and priorities
- Good organisational skills
- Flexible approach to work
- Ability to prioritise a busy workload and work to tight deadlines
- Able to work in a fast-paced environment where no two days are the same
Desirable Skills and Experience
- Degree in relevant fields
- Self-motivated and able to organise own and others’ workload to meet deadlines.
- Experience with interacting with the data Protection Act 2018 and UK GDPR and Freedom of Information (FOI).
Disability Confident Scheme
The client supports the Disability Confident Scheme and is committed to providing fair and inclusive recruitment opportunities. Candidates with a disability who meet the minimum essential criteria for the role may be eligible for an interview under the scheme. Where application volumes are particularly high, the client may shortlist those candidates who best meet the role requirements.
Armed Forces Covenant
The client supports the Armed Forces Covenant and is committed to helping veterans and military spouses or partners access employment opportunities. Eligible veterans and spouses or partners of Armed Forces personnel who meet the minimum essential criteria may qualify for an interview under the client’s applicable recruitment scheme. Where application volumes are particularly high, shortlisting may be necessary.
How to Apply Under These Schemes
If you believe you qualify under either scheme, please inform your Spinwell recruitment consultant when applying and quote the relevant vacancy reference. We will explain the applicable process and confirm your request with the client.
Reasonable Adjustments
If you require reasonable adjustments at any stage of the recruitment process, or would prefer an alternative or more accessible method of communication, please let us know. We will work with you and the client to accommodate your needs wherever reasonably possible.
Candidate Privacy Notice
By applying for this vacancy, you acknowledge that Spinwell Global Limited will process your personal information for recruitment purposes and may contact you about other suitable opportunities. Your details may be retained for up to 24 months from your last meaningful interaction with us, in accordance with our Recruitment & Website Privacy Notice, available at www.spinwellglobal.com.